Software Solutions :  Whole Distribution

Accounts Payable Module Features

Accounts Receivable Module Features

Sales Quote / Orders / Invoicing Module Features

General Ledger Module Features

Purchase Orders Module Features

Inventory Control Module Features

Security Module Features

  • Automatically uses Vendor Expense Account defaults in appropriate percentages to speed up A/P Invoice Entry and decrease chance of entry mistakes
  • Multiple Vendor lookup methods for fast lookup on current and historic information
  • Automatic invoice number generation when desired Vendor has none
  • Automatic discount availability calculation
  • Automatically splits discount, freight, and tax into appropriate General Ledger Accounts
  • Insures balance of each Invoice at time of entry
  • All Posting Journals print G/ L account summary and posts automatically to General Ledger
  • Post Payables or Cash Disbursements to any period - previous of future – controlled by central period closings
  • Select Invoices to pay automatically by due-date or by discount-date, or select manually
  • Term codes compute and figure due date and discount date
  • Preliminary Check Display & Report to insure correct payment selection before checks print
  • Detailed Drill down Invoice, Payment , Adjustment History
  • Instant access to any Vendors Open Invoices, Paid Invoices, and Check History
  • 1099 report details for Vendor purchases by date
  • Checkbook Reconciliation handles Misc Debits/Credits and interfaces to Accounts Receivable, Sales Order/Invoice to trap deposits as well as Checks written.
  • Sort and Analyze Check Register by Vendor or by Check Number, or by Check Date
  • Easy Check Voiding and Check Reprinting, and Invoice Re-opening
  • Purchase Order Received interface direct into Accounts Payable and Create Invoices automatically
  • Voucher Register between dates to insure correct data entry
  • Point in time Aging reports aged to any date to assist in payment selection
  • Cash requirements with user defined date columns
  • Manual checks for fast check printing
  • Electronic Transfers and ACH check handling ability
  • Customer sales history - reported month by month and Detail invoice by Invoice, with breakdowns by Item Category, Brand, Product Liner, Group, Type, Item number, Sales ID, Rep ID, and Territory ID.
  • Monitoring of Credit status and Past Due Invoices
  • Point in Time Aged Detail Open Accounts Receivables Detail by Invoice or Summarized by Customer
  • Drill Down Payment History, by check number, by Invoice
  • Preset price discounts. Discounts can be entered as percentages or as a specific dollar amounts with Quantity Sold breakdowns
  • Credit Features such as Terms, Date Last Sale Amount, Invoice, Date, Last Payment amount, Check, Date, Account Opened, References Check, Avg Days Paid, Credit Limit, Times over Credit Limit, Largest Balance, Date Largest Balance
  • Credit Hold Manually, or Automatically by Days Old Invoices, or Automatically by Credit Limit
  • Sales Analysis by Rep, by Territory, and by Sales Person
  • Unlimited Ship To addresses per Customer
  • Unlimited Contacts Per Customer
  • Finance Charges handled Customer by Customer or System wide
  • Statement frequency by Week or by Month for each Customer
  • Tax Authority and Percent or Tax Number by Customer
  • Sales Order Quote, Open, Invoiced, Historic and even Voids kept online in with Drill Down detail.
  • Default Terms, Taxes, Ship Via, Sales Person and Rep by Customer
  • Customer, Sales Order , and Item Number Popup notes
  • Credit Limit, Age of Invoices, and Manual Credit Hold Check during Order Entry process
  • Special Credit Hold Override with Security Password
  • Order/Invoice can be held and not available for Picking Sheet indefinitely
  • Sales Orders/Invoices/History can be searched by multiple methods, Name, Telephone, Order Date Range, Ship Date Range, Invoice Date Range, Sales ID, Item Sold, On Hold, etc..
  • During Line Item Entry, Drill Downs allow quick access To Previous Sales by Customer by Item, or by Sales ID
  • During Line Item Entry, Drill Down to Open Purchase Orders to check ETA
  • During Line Item Entry Drill Down to Other Invoices where item is Committed for Schedule Date or Promised Date
  • During Line Item Entry Drill Down to view On Hands, Committed's, Available in Multiple Locations
  • Pricing is computed based upon Item Master 10 Price Levels and/or Customer Special Discount by Percentage, Specific Price, or Qty Break Pricing
  • Multiple Shipping Addresses
  • Interchange and Cross References find and display Stocking Item Number automatically
  • Group Items together in a Package or Kit
  • Recommended alternatives to Out of Stock Items
  • Pick, Pulled, Loaded, Delivered, Manifest Reports
  • Sales Tax computed and stored according to state, county, city and other factors based upon Ship Via and Ship To Addresses
  • Easy Entry and Sales of Non-Stocking Items
  • Lost Sales POopup and Entry on Items with zero On Hand (Stocked and Non-Stocking Items)
  • Multiple Tender Types Supported – Cash, Check, Visa, MC, Check, etc…
  • Unlimited Tender Line entry allows for layaway, deposits on Special orders
  • Daily Tender Journal balances Cash Drawer by Tender Type Received and shows Sales ID that handled the Tender for auditing
  • Quotes, Orders, Invoices, Historic Invoices (with multiple search options)
  • Suggested Delivery dates by Zip code
  • Automatic Surcharge for Special Deliveries
  • Backordered items trapped Line by Line (with each Invoice)
  • Create, Edit, Void Line Items at any time during Sales Order, Invoice Process. Security locks on historic Posted Invoices
  • Item Search by Item#, Description, Category, Product Line, Brand, Group, Type, etc.
  • Core Charge Pricing and Cost required on Core Item Numbers – no need to remember to enter a separate line for cores on Order/Invoice
  • Automatic Printing, Emailing as Attachment, Shipping Labels, Shipping Manifest, Pick Tickets, etc. with default Printer locations by User and/or Terms
  • Flexible account number setup supporting Departments, Accounts, and Sub Account number breakdowns, searches , and analysis.
  • Fiscal periods from 1 to 13
  • Account fiscal period activity summary with Drill down to detail transactions by Journal, Account, Batch Date, and Batch number
  • Display and Hard Copy Trial balance by Period with YTD, Previous Year Period and Previous YTD
  • Manual General Journal Entry with balance insurance to any period with reference notes
  • Manual Journal Entries support forward period reversing entries to made automatically
  • Direct interfaced to all supporting modules with Drill down and through capability for quick answers
  • User defined financial reports allow multiple formatted statements (ex. Headings, Account Sequence, Consolidation, Text, Subtotals, Totals, Percentages) for summarized or detail supported hard copy
  • Financial reports with Budgetary or Historical comparison
  • Budgets by Account, by Year, by Period current and past Drill down information
  • No tricky End-Of-Period or End of Month procedures . Detail transactions are maintained and balanced by batch and batch date
  • Year End closing can be re-ran when late adjustments are needed for prior year
  • Close to retain earnings automatically through Year End closing
  • Recurring entries allow for fast creation or repetitive Journal transactions
  • End of Month Closing consist simply of setting closing date to lock out entries from back posting
  • Vendor search by Code, Name, Address, Telephone
  • Vendor Items Number cross referenced to your Item Numbers
  • Shipping weight item and Total Purchase Order
  • Ship To Addresses for Direct Shipping
  • Backorders created automatically from Purchase Order Receivers. Generation Number allow same P/O Number to be carried throughout the backorder process
  • Negative PO order quantities allowed for returns to Vendors
  • Can be interfaced with Work Order/Invoicing for detail cost tracking
  • Can be interfaced with Account Payable for Voucher integrity Messages and Notes
  • Price or Bin labels based upon Open or Past Received Orders
  • Order Detail History Drill down and through to help with price monitoring
  • Vendor Item Numbers trapped automatically from Purchase Order Receiver and provided on P/O hard copy and look ups
  • Vendor Purchase Matrix setup allows Purchase Orders to built automatically for Vendors by preloaded what Items, Categories,Product Lines, Brands, Groups, or types that can be purchased from that Vendor
  • Automatic Purchase Order Generation creates a Excel like spreadsheet on the screen and allows the operator “auto” place or make “manual” adjustments to suggested buy quantities based upon min’s, max’s, monthly movement, etc
  • Purchase Order Receivers create AP Invoice automatically so Invoice is online and available to match up to when paper bill arrives
  • Long 250 Character descriptions to provide detail description of Items
  • Unlimited Item notes as either Popup, Internal, or Auto Print
  • 10 levels of pricing by Item in addition to Customer Special Discount by item, Category, Product Line, Brand, Group, or Type
  • On Sale prices, by part - with “From” and “To” dates to kick prices on and off automatically
  • Multiple Location allows each location to have it’s own Bin Location, Minimums, Maximums, Package, On Hand, Committed, On Order, Backorder, Inbound, and Out Bound quantities
  • Item Pictures support for popular picture formats (bmp, jpg, tif, gif)
  • Notes support files allowing capturing and saving of Adobe PDF Files for application or diagram data
  • Item Number Sales History month-by-month summary and detail Invoice line item by line item grouped by Category,Product Line, Brand, Group, Type or Item
  • Item Number Purchase History: month-by-month summary and detail P/O line item by line item
  • Physical count tracking by item number, with last count, date and discrepancy. Counts can in be loaded through workstation input or wireless-mobile barcode scanners
  • Lost Sales tracking on stock and non-stock items - automatically recorded from FLOW’s Order and Invoice Entry functions
  • Sales and Reporting breakdowns by Type, Brand, Style, Group, Color, Pattern
  • Core Code support by item
  • Recalculate and make Purchase orders based upon Minimum On Hand levels, based on sales and order lead time
  • Automated Average costing figure from Adjustment Entry or Purchase Order Receivers
  • Interface with manufacturers who provide data in Excel, Comma Separated, or Fixed-Length ASCII format
  • Vendor Item Numbers trapped automatically from Purchase Order Receiver and provided on P/O hard copy and look ups
  • Vendor Purchase Matrix setup allows Purchase Orders to built automatically for Vendors by preloaded what Items, Categories,Product Lines, Brands, Groups, or types that can be purchased from that Vendor. Flow will generate a buying spreadsheet on the screen and allow the operator auto place or make manual adjustments to Purchase Order based upon min’s, max’s, monthly movement, etc.
  • Purchase Order Receivers create AP Invoice automatically so Invoice is online and available to match up to when paper bill arrives
  • Alternate number prompts Order Entry personnel to sell like kind Item when out of stock on entered item
  • Unlimited Interchange (Cross references) numbers allow stocking items to found by outside Vendor’s, Customer’s, or Industry numbers
  • Selling prices can be automatically adjusted anytime cost changes take place
  • Compare and Analyze Sales, Cost of Sales, Profit, Quantities Sold in any selected Time Period between Items, Categories, Product Lines, Groups, or Types of Items
  • KIT’s of multiple items can be rolled into one Kit Number to allow easy selling and pricing for a group of Items
  • Multiple Unit of Measures make Order Entry easy when different sizes an item are requested (Each, Case, Roll, Gallon, Board Ft)
  • Special Labor, Freight , and Sublet items are supported
  • Active/Non Active fields allow Items to be removed from Searches and Sales Order Entry but without removing transactional Histories
  • User Login with forced silent password
  • Menu by Menu enable/disable control by User login
  • Record Creation, Editing, Deleting in all Tables can be controlled on a User by User level
  • Definitions to allow on Editing but not Deleting, Only Creating but not Editing, etc. by User and Application Area
  • Users can be grouped and groups with Group Level Security control
  • User can be locked into one Location or Allowed to work in other locations
  • Display True Item Cost and GP% by User
  • Quote – Order – Invoice processing can be opened or locked by User at each stage
  • Item Selling Price change control by User
  • Purchase Order Creation – Receiving – Posting can be opened or locked by User at each stage
  • Customer Credit Hold, Terms, Credit Limit editing controlled by User
  • Departmental Sales controlled by User
  • Window Locations and sizes retained by User. When User logs into network from any workstation, all Flow Application Windows size, locate, and behave based upon that User’s login code
  • Log In/Outs Date and time tracked by User